Administrative Assistant

Job Description

Job Description

Description:

This position is contingent upon successful contract proposal submission and award.

Prevailance is seeking an experienced and mission-focused professional to serve as an Administrative Assistant to provide administrative and clerical support to the Readiness Assistance Training Team (RATT) including scheduling, correspondence, records management, and CDRL tracking/preparation assistance.

Responsibilities include, but not limited to:

• Draft and prepare correspondence, directives, and forms in proper format, ensuring accuracy and compliance with procedural requirements
• Utilize various software tools , including desktop publishing, calendar management, email, spreadsheets, and graphics
• Manage travel arrangements, travel orders, and vouchers in accordance with regulations
• Assist with unit-hosted conference planning , including staff briefing preparation and logistical coordination (billeting, protocol liaison, facilities liaison, etc.)
• Schedule large meetings and conferences , including those at distant locations
• Attend meetings and conferences to support administrative setup, logistics, and track action items
• Maintain calendars for the Commanding Officer, Executive Director, Unit events, and Center HQ’s conference rooms
• Provide expert advice on document preparation and publication, including newsletters, brochures, flyers, reports, briefings, and manuals
• Enhance presentation materials, training documents, and technical reports using publishing software
• Provide other support as required.

Requirements

• Experience :
  • Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook)
  • Experience supporting federal government or DoD program office.
  • Strong organizational and communication skills
  • Familiarity with DoD records management and OPSEC requirementsAt least
  • At least 3 years of experience in a Navy administrative environment
  • Recent experience (within the last 3 years) in administrative, presentation, protocol, and operations support
  • Extensive executive administration experience, including high-level event planning, itinerary development, and detailed knowledge of Navy protocol and military courtesies
  • Proven experience establishing work priorities and effectively communicating with staff
  • Strong background in administrative and executive support tasks
  • Ability to work independently with minimal supervision
  • Excellent written and verbal communication skills
• Education:
  • High school diploma or equivalent; associate's degree preferred.
• Security Clearance:
  • Secret clearance required