Executive Assistant (Full Time)

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• Note: Due to the sensitive and confidential nature of our business, we are unable to hire current or former clients. We appreciate your understanding as we strive to respect the privacy of all our clients.

We are a fast-paced, high-end luxury retail boutique searching for a team member to assist the Chief Sales Officer/Owner of the business with prompt and consistent support. Primary Duties

• High-level execution of support tasks including but not limited to:

• Project management, with an emphasis on timeline-driven tasks and milestones
• Strategic calendar management of appointments, mindful of client needs, vendor operation hours, shipping cutoffs, employee coverage, etc.
• Meticulous and organized note-taking of important action items and discussion points garnered from observation of in-person and online client and vendor communications
• Anticipating requests of the executive, clients, and vendors
• Monitoring all channels of communication (email, text, phone, social media, etc.) for executive
• Creating & prioritizing the executive's task list based on consideration of all above items

• Efficient and functional organization of both physical & digital materials utilized by the executive

• Streamline, systemize, and document procedures and templates for repetitive tasks and workflows

• Liaise between all departments including sales, inventory, procurement, accounting, operations, and marketing with clear and constant communication

• Communicate with vendors and clientele with the utmost professionalism, while deeply listening and always keeping the goals of the boutique top-of-mind

• Manage the workload of the executive by identifying and delegating tasks and client or vendor interactions that can be performed by yourself or other team members

• Performing all of the above tasks and more in a fast-paced environment with speed, efficiency, a positive demeanor, and poise.

Success in this role requires:

• Highest level of integrity, transparency, honesty, and work ethic
• Proven extraordinary level of attention to detail
• Workstyle that is methodical, intuitive, and driven
• Excellent memory recall supplemented by organized and searchable notes
• Proactive behavior with the discernment to ask questions when appropriate
• Sharply honed observation and listening skills
• Robust organization skills
• Fast thinking & fast acting with the ability to regulate pace when deep thinking and/or caution is required
• Grounded & practical mindset with superb common sense and critical thinking ability
• Excellent and elegant written & verbal communication skills
• Advanced use of technology, including knowledge of Mac OS, Google Suite, Office & more, plus the ability to learn and teach new programs quickly
• Highest level of discretion to protect sensitive data and client information
• Awareness of surroundings and ability to work within a high security environment
• Desire to provide support to both executive and clientele alike
• Professionalism and polished personal presentation

This position is as rewarding as it is demanding, with a discerning executive who will expect a lot from you, but also support you with generosity, recognition, and a high level of interest in your success and growth. Candidate Qualifications

• Must be over 18.
• High school diploma or equivalent.
• College coursework is preferred but not required.
• Open availability required (mornings, evenings, weekends and overtime).

For Consideration: If this sounds like you, please take a moment to send your resume and cover letter to [email protected]. Role Classification Job Level: Intermediate Schedule: Full-Time Availability: Day, evenings, and weekends Classification: Hourly, non-exempt Scheduled Hours (0-40): 45+ Benefits: Monthly contributions toward medical, dental, and vision insurance premiums, 401k (company matching up to 4% gross income), profit-sharing, annual bonus eligibility, vacation pay, and parental leave. Please, no phone calls about this job.