Staff Accountant (with AP Oversight)

Position Summary:

The Staff Accountant is a key member of the accounting team responsible for supporting the general ledger, overseeing the accounts payable process, ensuring timely and accurate month-end closes, and maintaining compliance with accounting standards and company policies. This role requires strong attention to detail, hands-on accounting experience, and the ability to collaborate cross-functionally with finance, operations, and vendors.

Key Responsibilities:

General Ledger Accounting

• Prepare and record journal entries for accruals, prepaids, fixed assets, and other routine transactions.
• Perform monthly account reconciliations and resolve discrepancies.
• Assist in the monthly, quarterly, and year-end close process, ensuring accuracy and timeliness.
• Maintain supporting schedules and workpapers for balance sheet and income statement accounts.

Accounts Payable Oversight

• Oversee full-cycle AP, including invoice receipt, coding, approval routing, and payment processing.
• Ensure timely vendor payments and monitor aging to avoid late fees or disruptions.
• Maintain vendor records, W-9 documentation, and ensure proper 1099 reporting compliance.
• Investigate and resolve invoice and payment discrepancies with vendors and internal departments.

Compliance & Controls

• Ensure adherence to internal accounting policies and procedures.
• Support the implementation and maintenance of internal controls related to payables and expenditures.
• Assist in audit requests related to AP and general ledger accounts.

Reporting & Analysis

• Assist with the preparation of financial reports and schedules for internal use or external audits.
• Provide variance analysis and trend reporting on AP spending, expense categories, and GL accounts.
• Support cash flow forecasting related to payables.

Process Improvement

• Identify and implement improvements in the AP workflow and month-end close processes.
• Support automation efforts or ERP/AP system enhancements.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or related field.
• 3–5+ years of progressive accounting experience, including exposure to AP.
• Solid understanding of GAAP and full-cycle accounting.
• Proficient in Microsoft Excel and Sage Intacct.
• Strong analytical, organizational, and problem-solving skills.
• High attention to detail and ability to manage multiple deadlines.
• Excellent communication and interpersonal skills.

Preferred:

• CPA candidate or certification (optional, but preferred).
• Experience in a high-growth or multi-entity environment.

Perks & Benefits:

• Medical, Dental & Vision Benefits,
• Sick Pay
• Employee Discount