Legal Secretary
Key Responsibilities
- Manage attorney calendars, including scheduling meetings, depositions, mediations, hearings, client conferences, and travel
- Track court deadlines, appearances, and statutory limitations to ensure compliance
- Prepare, format, proofread, finalize, and file legal documents, including pleadings, motions, briefs, correspondence, and court forms
- Ensure all filings comply with state and federal court rules, formatting requirements, and confidentiality standards
- Handle electronic filing and service with courts and parties
- Maintain organized electronic case files in NetDocuments, including accurate labeling and flowsheets
- Monitor court dockets and save incoming filings and client materials
- Serve as a primary point of contact for clients, court personnel, and legal professionals
- Coordinate logistics for meetings, court appearances, and travel
- Assist with new matter intake, file opening, calendaring, billing coordination, and expense processing when assigned to a partner
- Route billing statements and invoices for timely processing
- Perform other duties as assigned
Qualifications
- Strong organizational and time-management skills with the ability to manage competing deadlines
- Proficiency in Microsoft Office, Adobe Acrobat, NetDocuments, DocuSign, and virtual meeting platforms
- Working knowledge of state and federal court rules and filing procedures
- Excellent written and verbal communication skills
- High attention to detail and ability to maintain confidentiality
- Ability to work collaboratively in a team-oriented environment
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