Accounts Payable Clerk

We are seeking a detail-oriented, dependable Accounts Payable (A/P) Clerk to join our Finance Team. This new role is part of our strategic plan to build internal capacity, support succession planning, and ensure the accuracy and efficiency of our financial operations. The A/P Clerk will manage day-to-day accounts payable functions and assist in maintaining compliance with internal controls, contract terms, and documentation standards. Additionally, the A/P Clerk will perform certain general administrative errands and tasks.

Duties and Responsibilities:

• Accurately process vendor invoices in a timely manner


• Verify purchases against contracts and internal authorization policies


• Ensure proper documentation is collected and retained for all payments


• Prepare and route payments for approval and execution


• Maintain vendor records, including W-9 collection and tracking


• Reconcile A/P balances and assist with monthly close activities


• Collaborate with internal teams to resolve invoice discrepancies


• Support financial audits and assist with internal control reviews


• Track due dates and assist with document organization


• Perform administrative errands, including bank deposits, mail runs, and supply pickup


• Provide additional support on accounting or finance-related projects as assigned

Knowledge, Skills and Abilities:

• Working knowledge of accounts payable processes and accounting principles


• Familiarity with contract compliance, especially in nonprofit or grant-funded contexts


• Strong organizational skills and attention to detail


• Ability to prioritize and manage multiple tasks and deadlines


• Commitment to maintaining confidentiality and professional integrity


• Strong interpersonal skills and a willingness to grow within a mission-driven organization

Required Education and Experience:

• High school diploma or equivalent required; associate degree in accounting, business, or related field preferred


• 1+ year of experience in accounts payable or a related accounting function preferred


• Proficiency in Microsoft Excel and accounting software (e.g., QuickBooks, Sage, or similar)


• Nonprofit experience is a plus


• Valid California Driver’s License


• Reliable transportation

Physical Requirements:

• Ability to remain in a stationary position (e.g., at a desk/computer) for extended periods


• Ability to occasionally move boxes or office supplies weighing up to 20 pounds


• Capability to perform local errands (e.g., mail runs, bank deposits) using reliable transportation


• Visual acuity to review documents, spreadsheets, and digital files


• Manual dexterity for using office equipment, including computers, phones, and copiers

Rate of Pay:

$22.00 - $25.00 per hour

Full time, nonexempt

Benefits:

• Health Insurance


• Dental Insurance


• Vision Insurance


• 401(k) with company match


• Prestige Urgent Care Membership


• Paid Time Off

Who are we:

One SAFE Place and Children’s Legacy Center are separate legal entities. Arch Collaborative is a fictitious business name (DBA) of Children’s Legacy Center. Under the DBA Arch Collaborative, and a signed management services agreement, Children’s Legacy Center assist’s One SAFE Place with operations and enhances OSP’s impact. Through One SAFE Place’s participation in Arch Collaborative, we have created a network of organizations that respond effectively to trauma, violence, and exploitation in our community while maintaining the legal status of each organization.

Children’s Legacy Center and One Safe Place are At-Will Employer

Children’s Legacy Center and One Safe Place are Equal Opportunity Employers