Operations Analyst

Job Description and Duties

Applications will be reviewed beginning Friday, July 17, 2026, and every Friday thereafter until filled.

Please read the job bulletin thoroughly to understand application submission requirements. This position is located in Los Angeles.

Please note: All information provided on the STD 678 application is subject to verification at any time during the recruitment process, hiring process, and even after employment has been offered or begun. Incomplete or vague information may delay the review process or impact your eligibility.

To ensure your application is complete and accurately reflects your qualifications, please make sure to include the following:

Detailed Duties: For each position listed, clearly describe the specific duties you performed.

Specific Dates: Provide the exact start and end dates (month/day/year) for each job.

Hours Worked: Indicate the number of hours worked per week for each position, including part-time work.

This is an exciting opportunity to join our team at the California African American Museum (CAAM). Founded in 1977, CAAM's mission is to research, collect, preserve, and interpret, for public enrichment, the history, art, and culture of African Americans. In 1984, CAAM moved to its 44,000-square-foot facility at Exposition Park, South of Downtown Los Angeles. With an emphasis on California and the western United States, the museum's permanent collection houses 4,000 objects, including paintings, photographs, film, sculpture, historical documents, and artifacts. CAAM avidly supports the work of under-represented artists of color to genuinely represent how people of the African diaspora have contributed to American culture and the world at large through temporary art and history exhibitions and public programming for visitors of all ages.

CAAM seeks an Analyst I to fill the role of Operations Analyst. Under the general direction of the Supervisor I (Operations Manager), the Analyst I provides administrative, operational, and procurement support to ensure CAAM’s daily business functions are coordinated efficiently and in accordance with State, internal, and applicable procurement requirements. The incumbent researches operational issues, evaluates administrative processes, analyzes operational and procurement-related information, develops recommendations, and coordinates operational activities to support efficient business operations, compliance with applicable laws, regulations, policies, and departmental procedures, and informed management decision-making. The position serves as a liaison with internal staff, control agencies, vendors, contractors, and external partners to facilitate the effective delivery of administrative and operational services.

CAAM is a small department located in Los Angeles, south of Downtown Los Angeles within Exposition Park. We actively cultivate an inclusive atmosphere that embraces individuals from diverse backgrounds, cultures, and life journeys, empowering them to excel and flourish. We enthusiastically welcome your distinctive contributions to our organization and the meaningful work we undertake.

If you are a detail-oriented analyst with experience providing administrative and operational support, coordinating meetings and activities, maintaining records and tracking systems, and assisting with procurement related processes such as purchase requests, vendor coordination, and payment documentation, we encourage you to apply for the Analyst I (Deputy Analyst) position. Veterans and individuals with disabilities are especially encouraged to apply.

To learn more about CAAM, visit our website at

You will find additional information about the job in the .

Working Conditions

PLEASE REFER TO DUTY STATEMENT IN THE WORK ENVIRONMENT SECTION.

Special Requirements

The selected candidate will be required to submit to pre-employment hiring clearances which include the following: Department of Justice Livescan fingerprint and medical testing for tuberculosis, within three business days of receipt of a conditional offer of employment.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

* Bachelor's degree in Business Administration, or a related field preferred.

* 2-4 years of progressively responsible experience providing analytical and administrative support including procurement and purchasing support in a public-sector or complex organizational environment.

* 1-3 years of experience supporting purchasing and procurement activities: familiarity with preparing, processing, and routing purchasing documents; maintaining trackers; coordinating vendor deliverables; and assisting with compliance and documentation using systems such as Customer Relationship Management System (CRM), or Fi$Cal in accordance with applicable state procurement requirements and internal procedures.

* Experience in supporting office operations including complex calendaring, document management, vendor coordination, and administrative logistics.

* Experience coordinating project timelines and meetings for programs or initiatives using tools such as Asana, Microsoft Project, and/or Trello, including tracking milestones, preparing agendas, taking minutes, and monitoring follow-up items.

* Experience conducting research, compiling data, and preparing reports and summaries to support management review.

* Ability to collaborate effectively with staff, contractors, community partners, vendors, and representatives of other agencies, and establish and maintain professional working relationships.

* Ability to interpret and apply policies, procedures, regulations, and laws.

* Creative problem-solving skills.

* Ability to communicate clearly, tactfully, and diplomatically, and exercise good judgment when working with customers, co-workers, management, and other government agency representatives.

* Experience working in a fast-paced and changing environment.

* Strong computer skills and experience with the Microsoft Office suite.

* Excellent business writing skills.

* Strong interpersonal skills and experience working in a team environment.

* Ability to speak clearly and effectively in front of a group.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

ELIGIBILITY AND ADDITIONAL INFORMATION

To be considered for the job vacancy you MUST satisfy one of the following requirements:

List Eligibility – Successfully complete the civil service exam for the classification (see Examination Information section below).

Transfer Eligibility – Must have current employment with the State of California in the same classification or in a classification that is comparable. If in a different classification, you must meet the minimum qualifications (see Minimum Qualifications section and associated links above).

Reinstatement Eligibility – Previously obtained permanent employment with the State of California in the same classification or in a classification that is comparable. If in a different classification, you must meet the minimum qualifications (see Minimum Qualifications section and associated links above).

STATE CLASSIFICATION EXAM INFORMATION:

To become 'list eligible' for consideration, interested candidates must successfully pass a civil service exam. You may apply and take the exam online at CalCareers, copy or click on the following link: or .

MINIMUM QUALIFICATIONS will be verified prior to being scheduled for an interview. Please refer to Minimum Qualifications on the bulletin when applying.

EDUCATION INFORMATION : If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. An official transcript will be required prior to appointment. Foreign Degrees: Applicants who completed their education outside of the United States (with foreign degrees/transcripts) must obtain and submit verification of United States course/degree equivalency by the application deadline. Foreign education credential evaluation services can be found at

Applications with "SEE RESUME" or "SEE ATTACHED" will not be not considered. Faxed or emailed applications are not acceptable.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• School Transcripts
• Statement of Qualifications -

  All applicants must provide a Statement of Qualifications (SOQ). See STATEMENT OF QUALIFICATIONS section.