General Office Administration

GeoTek

Vista, CA

General Office Administration Location Vista, CA : GeoTek is a full-service consulting firm specializing in environmental, geotechnical, facilities, and construction materials testing and inspection services, that was incorporated in 1997. Our services are provided by a diverse team of professionals who are passionate about their careers and who carry a specialized knowledge of their profession. GeoTek is committed to the principles of client service and sound professional advice. We pay attention to these cost-effective basic values and pride ourselves on doing high-quality work that presents real value to its clients. We approach every project with a team concept in mind, and our reputation for high-quality and timely service, at competitive prices has established us as an industry leader. GeoTek's staff is a multi-disciplinary team of professionals that includes civil/geotechnical engineers, geologists, hydrogeologists, geophysicists, and environmental scientists. These professionals have experience consulting on a wide range of projects. GeoTek aims to build partnerships with our clients. With our comprehensive range of capabilities, we satisfy clients' needs, as well as develop interactive approaches and cost-effective solutions that will allow them to concentrate on what they do best.....running their business. GeoTek is currently looking for an office admin to join our Vista, California office. Summary: General administrative office duties, operates central telephone to effectively route incoming calls, receives vendors, customers, visitors and answers general questions, and directs individuals to the appropriate person. Performs general administrative duties including scanning, data entry, preparing reports, mail distribution, typing, sorting, filing, billing, collections, and other clerical duties as directed. Supervision Exercised : Direct Supervisory Responsibility: None Certificates/License: None Education and Experience : Any combination of education and experience that would provide the required skill and knowledge for success. Qualifications would be equivalent to a High School Diploma/GED. Good typing skills, attentive to detail, accurate. Well organized. Knowledge and ability to use computer applications, multi-phone lines, and other office equipment. Essential Job Functions
Answers, screens, routes, incoming calls
Orders and Maintains supplies and arranges for equipment maintenance
Reviews and routes incoming mail
Prepares outgoing mail and correspondence including emails, faxes, deliveries
Reviews and routes incoming mail
Demonstrates and conveys a favorable image of the organization
Inputs data relating to projects including, but not limited to timesheets, work orders, proposal numbers, time charged to projects, mileage, lab data, and others.
Reviews, codes, and distributes incoming invoices to the project manager for approval, and sends appropriate documents to the corporate office for final approval and payment.
Assist in the review of weekly billing summaries, prepare client invoices, collect, process, and deposit client payments, and apply them to the appropriate invoice.
Recognize and maintain confidentiality of work materials as appropriate
Physical Activities and Requirements Performing, general physical activities, talking, hearing, and seeing. Talking, especially where one must frequently convey detailed or important information accurately, or quickly. Average hearing or normal conversation and receive ordinary information. Repetitive movements using wrists, hands, or fingers. Average visual abilities to prepare or inspect documents or products or operate machinery. Sedentary work; sitting. Occasional standing. Sits or stands up to 8 hours per day, must be able to lift 10-30lbs. occasionally

Posted 2025-10-01

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