Finance and Human Resources Support Administrator

Finance and Human Resources Support Administrator Location Irvine, CA :

We are seeking a highly organized and detail-oriented Finance and Human Resources Support Administrator to support our Finance and Human Resources teams. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and has a strong focus on financial operations with the ability to assist in HR functions. The successful candidate will play a key role in ensuring accurate financial reporting, compliance, and smooth day-to-day operations while providing support for HR-related tasks.

Accounts Payable & Receivable

• Process vendor invoices and manage payment schedules.
• Manage customers' sales reports and ensure timely collections.

Financial Reporting & Reconciliation

• Assist in preparing monthly and quarterly financial reports for the CEO.
• Reconcile bank accounts, credit cards, and intercompany transactions.

Expense Management

• Compile and categorize monthly expense reports for management review.
• Track spending trends and highlight variances.
• Prepare and issue checks for vendor payments and employee reimbursements.
• Maintain accurate documentation of invoices, receipts, and contracts.

Check Issuance & Documentation

• Distribute mail to the appropriate departments or individuals in a timely manner.

Mail/Packages Receipt & Sorting

• Manage the receipt, sorting, and distribution of incoming packages.

Compliance & Audits

• Support the HR Director in preparing documents and reports for annual external HR audits to ensure compliance with labor laws and company policies.
• Verify employee working hours, PTO usage, and payroll accuracy in the TriNet system.

Employee Benefits & Insurance

• Assist in health insurance renewal and open enrollment processes.
• Support the HR Director in planning and implementing employee benefit programs and updating the employee handbook.
• Manage PTO allocations, tracking, and payouts in collaboration with the CPA.

Employee Engagement & Events

• Plan and coordinate quarterly team-building events, holiday celebrations, and monthly birthday luncheons.
• Update the office message board with company news, birthdays, and events.

Recruitment & Onboarding

• Assist in creating job postings, screening candidates, and scheduling interviews.
• Manage onboarding processes, including document preparation, system access setup, and orientation.

Employee Support & Policy Management

• Address employee concerns related to benefits, PTO, and workplace issues.
• Assist in developing, revising, and communicating company policies.

Facility & Office Management

• Conduct weekly facility checks and manage office supplies and snacks.
• Coordinate with vendors for kitchen maintenance, air purifier upkeep, and office repairs.

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• Associate's Degree in Finance, Accounting, Business Administration, Human Resources, or a related field.
• 1-3 years of experience in finance, accounting, or administrative roles, with some exposure to HR functions.
• Strong organizational and multitasking skills with attention to detail.
• Proficiency in financial software (e.g., QuickBooks) and HRIS systems (e.g., TriNet).
• Excellent communication and interpersonal skills.
• Ability to handle sensitive and confidential information with discretion.
• Familiarity with financial reporting, compliance, and basic HR practices is a plus.
• Bilingual proficiency (e.g., Korean, Portuguese, Spanish) is a plus.

Schedule: Monday to Friday Job Type: Full-time Work Remotely: Friday WFH

Job Type: Full-time

Pay: $19.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Health savings account
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• How many years of experience do you have in finance or accounting roles?
• How many years of experience do you have in HR or administrative roles?
• Are you proficient in using financial software such as QuickBooks or similar tools?
• Are you familiar with HRIS systems (e.g., TriNet, Zenefits)?

Ability to Commute:

• Irvine, CA 92618 (Required)

Work Location: In person