Personnel Specialist

Job Description and Duties

The California Department of Justice, Office of Human Resources, Payroll and Benefit Services is seeking an enthusiastic individual with outstanding customer service skills to serve as a Personnel Specialist. You will ensure our workforce is receiving timely pay and benefits while learning a significant amount about various human resources functions. As a Personnel Specialist, some of your responsibilities include:

• Interpreting and applying governmental laws and rules concerning personnel transactions
• Solving payroll issues independently by utilizing reference materials, policies, and procedures
• Answering inquiries from employees
• Preparing and maintaining Official Personnel Files
• Reviewing and reconciling attendance records and payroll
• Processing employee appointments and separations
• Ensuring accuracy of timekeeping within Workday by tracking time submission
• Providing guidance and technical assistance to employees and supervisors on Workday navigation, time reporting, absence management

Working Conditions

This position has been designated as eligible for telework. The position will however initially require in person attendance 4 days per week on a reoccurring basis. After the initial training period, the candidate would be eligible for a hybrid schedule. The selected candidate would report to Department of Justice headquarters in Sacramento. Expenses related to travel to the office are the responsibility of the employee. All telework schedules are subject to change and may be reevaluated at any time.

Please note New-to-State employees will be given the minimum salary of Range A, unless you meet Alternate Range Criteria 125 in which case you may qualify for the minimum of Range B. As a New-to-State employee, you are not eligible for Range C or D. For current state employees and/or those with reinstatement rights, your salary will be determined in accordance with applicable laws, rules, and regulations.

NOTE: This classification is eligible for a $2,400 per year recruitment and retention pay differential after twelve qualifying months in classification and increases on a sliding scale each subsequent twelve months in the classification. See below under "Benefits".

You will find additional information about the job in the .

Special Requirements

• A fingerprint check will be required.
• Clearly indicate the Job Control Code (JC-518428) and the title of this position in the "Examination or Job Title(s) For Which You Are Applying" section located on the first page of your State Application.
• Please be certain that your application package Is thorough and completely filled out describing in detail your background experience and/or education and duties. All applications will be pre-screened and only the most qualified and competitive applicants will be included in the interview and hiring Process.
• If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. An official transcript will be required upon appointment.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Knowledge of and experience performing human resources functions, including payroll and benefits
• Good judgment and tact when interacting with the public and professional staff
• Ability to work well under pressure, perform multiple tasks accurately, and handle shifting priorities
• Experience with executing workflows and business processes
• Ability to work well both independently and in a team environment
• Knowledge of the State's human resources functions
• Excellent communication skills for collaborating with supervisors and employees to verify attendance data
• Proficiency in Microsoft Excel, Word and Outlook
• Willingness to learn new systems, procedures and regulations

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Additional Applications Filing Information

Please note, if using the United States Postal Service for delivery, there is no guarantee that your applications will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either the electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications -

  In no more than one page, please respond to the following questions:

  1. What is your definition of "customer service", and how would you apply it to this position?
  2. Why are you interested in this position and how does your education and experience make you a competitive candidate?
  3. Describe your work experience in Human Resources, or that correlates to Human Resource roles; please include specific details.