Office Administrator

Job Summary

The Office Administrator is responsible for ensuring the smooth and efficient operation of the office. This role supports daily administrative functions, coordinates office activities, and serves as a key point of contact for internal staff and external partners. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage day-to-day office operations and maintain a well-organized workplace

• Serve as the first point of contact for visitors, phone calls, and general inquiries

• Coordinate calendars, meetings, and conference room scheduling

• Prepare, organize, and maintain electronic and physical filing systems

• Assist with basic bookkeeping tasks such as invoicing, expense tracking, and purchase orders

• Order office supplies and manage vendor relationships

• Support onboarding and offboarding of employees (workspace setup, documentation, coordination)

• Assist leadership and team members with administrative and clerical tasks as needed

• Draft, edit, and distribute internal communications and documents

• Ensure office policies and procedures are followed and updated as needed

Qualifications

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred

• 2+ years of experience in an administrative, office support, or similar role

• Strong organizational and time-management skills

• Excellent written and verbal communication skills

• Proficiency in Microsoft Office or Google Workspace (Word, Excel, Outlook, Docs, Sheets, etc.)

• Ability to handle confidential information with discretion

• Comfortable working independently and as part of a team

Preferred Skills

• Experience with accounting or ERP systems (e.g., QuickBooks, NetSuite, or similar)

• Familiarity with scheduling tools and document management systems

• Problem-solving mindset with strong attention to detail

Work Environment

• Primarily office-based with regular interaction across teams

• May require occasional flexibility in hours to support business needs